video2document/docs new/meeting_report_best_practices.md

# Best Practices for High-Quality Meeting Reports

## 1. Tone & Style
- Neutral, concise, factual
- No personal opinions
- Use consistent timestamps (HH:MM:SS)

## 2. Structure
- Start with a clear title page
- Include agenda, summary, decisions, and actions
- Sections must follow chronological order

## 3. Executive Summary
- 2–3 short sentences
- Should give a quick understanding of the meeting’s outcome

## 4. Key Points
- Max. 5 bullet points per section
- Use speaker labels if known

## 5. Decisions
- Every decision must have:
  - Text
  - Responsible person (owner)
  - Due date

## 6. Action Items
- Should be structured in a table:
  - ID
  - Task
  - Owner
  - Due date
  - Status

## 7. Handling Missing Information
- If unclear → use UNKLAR:<reason>
- If timestamps missing → estimate minimal timestamps

## 8. Output Format
- Markdown
- Clean sections
- No meta comments from the LLM