Add new file

docs new/meeting_report_best_practices.md

@@ -0,0 +1,42 @@
+# Best Practices for High-Quality Meeting Reports
+
+## 1. Tone & Style
+- Neutral, concise, factual
+- No personal opinions
+- Use consistent timestamps (HH:MM:SS)
+
+## 2. Structure
+- Start with a clear title page
+- Include agenda, summary, decisions, and actions
+- Sections must follow chronological order
+
+## 3. Executive Summary
+- 2–3 short sentences
+- Should give a quick understanding of the meeting’s outcome
+
+## 4. Key Points
+- Max. 5 bullet points per section
+- Use speaker labels if known
+
+## 5. Decisions
+- Every decision must have:
+  - Text
+  - Responsible person (owner)
+  - Due date
+
+## 6. Action Items
+- Should be structured in a table:
+  - ID
+  - Task
+  - Owner
+  - Due date
+  - Status
+
+## 7. Handling Missing Information
+- If unclear → use UNKLAR:<reason>
+- If timestamps missing → estimate minimal timestamps
+
+## 8. Output Format
+- Markdown
+- Clean sections
+- No meta comments from the LLM