video2document/docs new/meeting_report_best_practices.md

Best Practices for High-Quality Meeting Reports

1. Tone & Style

• Neutral, concise, factual
• No personal opinions
• Use consistent timestamps (HH:MM:SS)

2. Structure

• Start with a clear title page
• Include agenda, summary, decisions, and actions
• Sections must follow chronological order

3. Executive Summary

• 2–3 short sentences
• Should give a quick understanding of the meeting’s outcome

4. Key Points

• Max. 5 bullet points per section
• Use speaker labels if known

5. Decisions

• Every decision must have:
  • Text
  • Responsible person (owner)
  • Due date

6. Action Items

• Should be structured in a table:
  • ID
  • Task
  • Owner
  • Due date
  • Status

7. Handling Missing Information

• If unclear → use UNKLAR:
• If timestamps missing → estimate minimal timestamps

8. Output Format

• Markdown
• Clean sections
• No meta comments from the LLM